Job Description

Job Summary:

Under the joint supervision of the Office Administrator and Director of HR and Administration this position has primary responsibility for the management of the front office/reception area administrative activities. In addition, this position will perform a variety of office services functions, specifically for the SF office and provide back-up legal administrative support as necessary to the office demands.

Essential Reception Duties and Responsibilities:

• General Receptionist duties to include answering main phone line, taking messages or sending calls to appropriate voicemail.
• Visitor office requests/reservations
• Coordination with building security and assign building security cards
• Mail pick-up and delivery, assistance with packagedeliveries – vendors, FedEX
• Perform photocopying, scanning, faxing, filing, etc.
• Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)

Office Services:

• Maintain adequate food and beverage supplies for kitchen/snack areas, including ordering all food, beverage, cleaning and supplies, catering, etc..
• Maintain/order office supplies
• Lite housekeeping (keeping kitchen tidy, arranging for linen to be laundered, etc…)
• Courier service coordination
• Clean-up of office and conference areas and assisting employees with moves/departures
• Coordination of office shredding services
• Building repair requests when necessary
• Employee requests (office maintenance, help with access cards)
• Setting up and breaking down catering events for on-site meetings
• Coordination with departments on internal and external office events
• Other duties as assigned, including back-up legal administrative support for SF

Education, Experience, and Skills Required:

• Customer service related experience, along with front office and/or reception required
• Administrative support background required, with strong preference for those in legal and/or professional services industry
• Excellent communication skills, both verbal and written.
• General knowledge of office equipment and tools.
• Ability to build rapport with attorneys and professional staff.
• Strong organizational skills with great attention to detail.
• The ability to work independently but within a team environment.
• The ability to lift/ move boxes & equipment, up to 30lbs. Occasional travel may be required.

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